KEY RESPONSIBILITIES

Main Duties

• Compares purchase orders to invoices and distributes to proper Department Head for approval
• Audits bills for errors, corrects as necessary
• Attaches bills to purchase orders and receiving documents
• Ensures proper back up is attached to expense reports
• Processes approved invoices in the computer, and balances the open invoices to the computer listings
• Ensures correct charging amount by coding invoices
• Reconciles all statements, requests missing invoices, and makes adjustments as necessary
• Summarizes payments due and communicates cash needs to the Controller for approval
• Ensures appropriate support documentation is obtained and attached to the invoices before payment is made
• Researches travel agency commission checks and performs necessary follow-up
• Stamps all invoices “paid” before going to the check signers for signature
• Maintains all necessary files and registers for Accounts Payable
• Keeps file on audited food invoices and pays regularly
• Maintains a file for current and new vendors
• Maintains paid and unpaid invoice files
• Prepares all appropriate period closing reports and entries
• Performs reconciliation’s as required
• Prepares the month end Journal vouchers with relevant back ups
• Verifies paid outs, Misc. Income, A&G analysis & allowances
• Verifies the payroll register
• Prepares the General ledger, bank & Intercompany reconciliation’s
• Prepares the various month end reports
• Complies fully with the set financial reporting deadlines as outlined by the Chief Accountant & Director of Finance.
• Follows all applicable laws, especially but not limited to accounting policies, procedures and guidelines
  
  

Other Duties

• Attends meetings and training required by the Chief Accountant / Director of Finance
• Assists colleagues to perform similar or related jobs when necessary
• Ensures guest satisfaction by attending to their requests and inquiries courteously and efficiently
• Accepts flexible work schedule necessary for uninterrupted service to hotel guests and the hotel’s stakeholders
• Maintains own working area, materials and company property clean, tidy and in good shape
• Continuously seeks to endeavor and improve the department’s efficient operation, and knowledge of own job function
• Is well updated on, and possesses solid knowledge of the following:
• Hotel fire, bomb and emergency procedures
• Hotel health and safety policies and procedures
• Hotel standards of operation and departmental procedures
• Current licensing relating to own responsibility, and to the hotel
• Accepted methods of payment by the hotel
• Corporate clients generating high business volume
• Performs other duties as assigned to meet business needs

Human Resources

• Ensure 100% compliance with all mandatory training for your department;
• Support WeCom with quarterly People, Community and Sustainability engagement events
  
  

Communication

• Share all relevant information with your line manager in 121’s
  
  

SKILLS & COMPETENCIES

• Customer driven
• Be able to work under pressure
• Great organizational plan skills
• Good Knowledge of all hospitality systems
• Good communication skills