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Administrative Assistant - Director Full-time Job

1 month ago Public Service Toronto   106 views
Job Details

POSITION RESPONSIBILITIES:
Provides administrative support to a team of Directors including managing calendars, coordinating meetings, preparing meeting agendas, preparing presentations for internal and external audiences, managing paper and electronic files as well as e-mail messages, making travel arrangements, preparing expense reports, arranging conference calls, resolving inquiries and requests or directing them to the most appropriate person or department for resolution
Ensures appropriate delegation, follow-up, and resolution of customer queries/requests for information received by the Director team as required
Assists the Director team in reviewing priorities, following up on commitments/requests and completing all important tasks
Ensures the Director team has all necessary documents in advance for all meetings, calls, and presentations
Compiles, analyzes and prepares weekly, monthly, quarterly and annual summaries of departmental key performance indicators
Independently following up on correspondence, requests, and outstanding issues to ensure timely and satisfactory resolution
Approve purchase requisitions, process, monitor and follow up to ensure timely payment of invoices on a variety of departmental invoices
Provides back-up coverage to departmental assistants as required (includes breaks, lunch and vacation coverage)
Completes other sundry duties as assigned by Directors

EXPERIENCE/KNOWLEDGE REQUIRED:
Must fulfill minimum time-in-position (1 year) and performance management code requirements (V2 – Valued Associate, Well Positioned)
Excellent customer service orientation
Superior professionalism, courtesy, and friendliness in dealing with people
Excellent sense of responsibility and ownership
Unquestioned discretion and confidentiality
Strong work ethic with the flexibility to work late when required
Able to look ahead to anticipate time crunches or conflicts and develop contingency plans
Able to work independently, juggling numerous tasks and activities, completing them on time with little re-work
Strong attention to detail; able to avoid errors and omissions
Excellent communication skills
Minimum 5 years experience in providing administrative assistance at an executive level
Excellent working knowledge of Windows 98 and Microsoft Office Suite

Company Description
The Home Depot Canada is the Canadian arm of the worlds largest home improvement retailer. The company has 182 stores in 10 Canadian provinces, employing more than 28,000 associates from coast-to-coast.