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OFFICE ASSISTANT - DEANS' OFFICE Full-time Job

1 month ago Customer Services Halifax   656 views
Job Details

Responsibilities

Reporting to the Dean of Arts and Science and the Dean of Graduate and Professional Studies, the Office Assistant provides reception services within the Deans' Office by responding to requests for information from students, academic and administrative departments and the public. The Office Assistant also performs administrative tasks such as accessing information from Colleague, maintaining class cancellation information, assisting with convocation, coordinating the course evaluation process, coordinating the review of part-time faculty, and maintaining the department website. The Office Assistant also provides administrative assistance to the Deans and the Deans' Administrative Assistants. MSVU is currently operating in a virtual campus and the Office Assistant will be expected to work from home with occasional campus visits.

Qualifications

A two-year community college diploma in Business Administration or equivalent, and a minimum of two years' experience are required. Previous experience working in an academic environment is considered an asset. The preferred candidate will have exceptional interpersonal skills, and is approachable and reliable. Additional requirements include: superior time management, strong verbal and written communication skills, demonstrated problem solving/analytical abilities, proven organizational skills, demonstrated ability to work and multi-task in a very busy environment, and strong customer service skills. Given the confidential and personal information that flows through the Deans' Office, ethical and principled behavior is absolutely necessary. Candidates should be proficient in the use of Microsoft Office Suite (365), and have an aptitude for, or previous experience, using business enterprise systems such as Colleague, Banner, PeopleSoft, etc.

Company Description
Mount Saint Vincent University is strongly committed to fostering diversity and inclusion within our community and encourages applications from all qualified candidates including women, persons of any sexual orientations and gender identities and/or expressions, Indigenous persons, African Canadians, other racialized groups, persons with disabilities, and other groups that would contribute to the diversification of our campus. Candidates who identify as being from any of these groups are encouraged to voluntarily self-identify in their application materials. All qualified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.