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Receptionist / Office Assistant Full-time Job

7 months ago Customer Services Houston   139 views
Job Details

Roles & Responsibilities

  • Greet and welcome guests as soon as they arrive at the office
  • Answer, screen and forward incoming phone calls
  • Ensure reception and conference room areas are safe, tidy, and presentable
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Restock and maintain organized kitchen/break area
  • Order office supplies and keep inventory in stock
  • Create and maintain office documents for general use (directory, floor plan, check log, etc.)
  • Organize, setup, and tear down luncheons for meetings and small events when needed
  • Manage shipping and basic logistics (FedEx, USPS, Courier, etc.)
  • Perform administrative duties including but not limited to data entry, expense reports, filing, photocopying, and faxing
  • Any additional support duties as assigned by the Office Manager

Education / Experience

  • High School Diploma
  • Proven work experience as a Receptionist, Front Office Representative, or a similar role
  • Proficiency in Microsoft Office Suite and Adobe Acrobat
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance with strong interpersonal skills
  • Strong written and verbal communication skills
  • Excellent organizational and time-management skills
  • Proven experience taking initiative in a dynamic and challenging work environment
  • Demonstrated ability to maintain integrity and confidentiality

Desired Qualifications

  • Accuracy and attention to detail
  • Strong multitasking skills with the ability to prioritize tasks without compromising results
  • A customer service orientation with the ability to be resourceful when issues arise

Benefits

  • Health insurance
  • Retirement plan
  • Paid Time Off
Company Description
We are an ASX-200 professional infrastructure and environmental services company, with expertise in the development and improvement of physical and social infrastructure for communities around the world.
The Cardno team is comprised of leading professionals who plan, design, manage and deliver sustainable projects and community programs. Our diverse skills and experience allow us to offer integrated services in ten market sectors to clients both locally and across the globe.