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Relief Receptionist Full-time Job

3 months ago Customer Services Golden Glades   312 views
Job Details

In this role, the Receptionist will:
Answer all telephone calls as quickly as possible in a polite, personal, and friendly manner. Transfers calls appropriately. Take messages when the individual requested (resident or staff) is not available.
Monitor emergency system, directs staff to emergent situations, calls emergency personnel as appropriate, completes resident checks as appropriate to specific desk
Provide information to all visitors and see that they are directed to the appropriate individual who can assist them, ensuring that all visitors/contractors sign in and wear appropriate badges according to policy and procedure.
Ensure that reception desk and lobby are kept clean and organized after each shift.
Facilitate transportation requests to appropriate staff, coordinate and communicate the timing of transportation to residents and staff. Places courtesy calls to residents to remind them of transportation trips.
Assist residents in signing up for programs and activities and collect payment.
Is knowledgeable about all office equipment and is able to demonstrate how to use it to other staff, monitors equipment, reports supply need and issues to Lead Receptionist.
Sell postage stamps to residents and staff, receive packages and mail, sort mail and log in packages, inform residents/staff of packages to pick up.
Facilitate maintenance requests, inputs requests into system, and communicates to appropriate staff urgent or emergent situations.
Complete monthly charge sheets in accordance to procedure.
Support other departments in clerical duties as assigned by the Administrative Services Coordinator
Support the Lead Receptionist in clerical duties and maintenance of the reception area
Balance cash register/drawer including cash receipts and checks that have been cashed for individuals at the desk.

The ideal candidate will have:
High school education or equivalent.
One year of secretarial training or clerical experience.
Highly organized, detail oriented with excellent interpersonal and communication skills both verbal and written in English. .
Pleasant personality and telephone voice.
Ability to remain calm in an emergency situation.
Complete confidentiality when circulating general information.
Knowledge of computers including Microsoft Office Suite.
Interest in and desire to work with older adults.

For full time employees, we offer a generous benefits package that includes:
Medical, dental and vision insurance
Employer paid group term life and disability
Paid Time Off (PTO) & six paid holidays
403(b) with a 3% employer match
Fitness center use at most facilities.

Company Description
The power of community.
Welcome to a different kind of senior living at Covenant Living Communities and Services.
At Covenant Living Communities and Services, we invite you to explore a senior lifestyle filled with freedom and inspiring choices. We offer a wide selection of lovely and completely maintenance-free residences. At every Covenant community, youll find infinite opportunities for gracious living and casual comfort.